Tag

Label

Description

Instructions

000

Leader

Describes the record (i.e. surrogate) -- indicating if it is a record for a monograph, a serial, etc.

Click in this field to fill it in. Then set "Bibliographic level" to 'a' for articles or 's' for serials. For printed books leave everything as is.

001

Control Number

Accession number.

Enter the accession number written inside the item here. For items which do not have accession numbers, leave it blank.

003

Control Number Identifier

Your MARC Organisational Code

Click in this field to fill it in (auto fills value hubpceu).

005

D & T Latest Transaction

Current date and time.

System-generated value

Click in this field to fill it in. Records date and time of record creation.

008

Fixed-Length Data Elements

Field containing computer-readable representations and codes

Generally you will only use 's' (single) or ('multiple) options for position 06. Use the former when the item was published in a single year, the latter when it was published over the course of several. If there is a single date, only enter a date in the first date field (positions 07-10). Enter the three-digit country code in positions 15-17, being sure to add spaces if the country code is fewer than three characters long. If there is an index, note that fact in position 31. Enter the three-letter language code in positions 35-37.

010

LCCN

A number assigned by the Library of Congress to uniquely identify the work.

Check on the copyright page of the book (if it was published in the US) or the LC catalog for this number. If you can't find it, just skip it.

020

ISBN

Unique number used by publishers to identify books.

Register it. (If ISBN isn't listed on the book, there probably isn't one. It was introduced in 1970 as an ISO standard. Note that before 1988 Soviet imprints had no ISBN!)

022

ISSN

Unique number used by publishers to identify serials.

Register it. (If ISSN number isn't listed on the book/serial, there probably isn't one. ISSN was introduced in 1975.)

033

Date / Time of Event

Used for conference/exhibition etc. dates

For events that took place on only one day, enter the date in the format YYYYMMDD in the subfield 'a' and a '0' in the first indicator. For events that took place over two consecutive days or any number of non-consecutive days, create a subfield 'a' for each day with the date in the format YYYYMMDD, and put a '1' in the first indicator. For events that took place over more than two consecutive days, create a subfield 'a' (in format YYYYMMDD) for the first day and a subfield 'a' (also in format YYYYMMDD) for the last day, and put a '2' in the first indicator.

040

Cataloging Source

Identifies which libraries created and modified the record.

When importing matching copy, leave 040 subfields as they exist in the record; they tell who did the cataloging and who input the record. When creating original master record or making changes to the copy, add “hubpceu" at the end of the 040 field. The subfield "d" is repeatable.

Description convention is given in subfield “e”. If the value is “pre-marc”, be sure to add missing elements to the record.

041

Language Code

Identifies all the languages used in an item, when two or more languages are present.

Controlled by authority list.

For significant portions of a text in a given language, there should be a subfield 'a' with that language code. If there are only summaries or abstracts in a specific language, create a subfield 'b' with that language code. For audiovisual items subfield ‘j’ is used to record language codes of subtitles and captions.

082

Dewey Decimal Classification number

Classification number taken from Dewey Decimal Classification and Relative Index.

OCLC’s Classify service is a secondary source for missing Dewey numbers.

Used to create a call number for books.

100

Main Entry -- Personal

Authorized form of the main author's name

All other contributors and associated people should be listed in 700 fields.

See AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'.

110

Main Entry -- Corporate

Authorized form of the name of the main corporate author.

See AACR2. Set the first indicator to '2'.

111

Main Entry -- Meeting

Authorized form of the name of a meeting which acted as a main offer (e.g. conference proceedings)

See AACR2. Set the first indicator to '2'.

242

Translation of Title

Translation of the title proper as given in field 245

Subfield ‘y’, the language code of translated title, is by default English.

Required for Film Library records. For other collections optional.

245

Title Statement

Transcription of the title statement from the title page (or chief source of information)

$a - Title proper is required metadata for each record

Enter the title in subfield 'a', the subtitle in subfield 'b', and the statement of responsibility in subfield 'c'.

If you are creating a record for a single volume or part of a multi-part item, you should put the part number in subfield 'n' and the part title in subfield 'p. See ISBD punctuation sheet.

Set the first indicator to '0' if there is no author, otherwise set it to '1'. Set the second indicator to the number of nonfiling characters (i.e. characters in an initial articles plus the space... for "The " set the second indicator to '4').

For serials, a new description is required in the case of a major change in the title proper.

246

Varying Form of Title

Alternate form of title for searching and filing purposes

If the patron might look for the work under a different title, enter it here. Do not include initial articles. The first indicator should be '3', unless the title is merely a variant spelling, in which case the first indicator should be '1'.

250

Edition Statement

Transcription of the edition statement from the title page (or chief source of information)

Transcribe the edition statement exactly as it appears on the title-page. You may abbreviate if the edition statement is very long.

260

Publication (Imprint)

Publication information.

Put the location of publication in subfield 'a', the publisher in subfield 'b', and the year (or probable year) in subfield 'c'. See ISBD punctuation sheet.

300

Physical Description

Physical description

Enter the pagination statement in subfield 'a', a brief description of "special" contents such as illustrations or maps in subfield 'b' (see AACR2), and the size of the item in subfield 'c'. See ISBD punctuation sheet.

490

Series Statement

Shows the series statement exactly as it appears on the item.

Transcribe the series statement into subfield 'a' with the volume number in subfield 'v'. See ISBD punctuation sheet. Set the first indicator to '1' if you are using an 830. As a general rule, you should do so.

500

General Note

Notes that don't fit anywhere else.

Enter notes as full sentences, with a separate 500 field for each distinct topic.

501

With Note

Notes whether the work is bound with the works described by other records.

Put description of relationship in subfield 'a'.

504

Bibliography, etc. Note

Indicates whether the work includes a bibliography.

If the work includes a bibliography and index, put the text "Includes bibliographical references (p. XXX-XXX) and index." in subfield 'a'. If the work does not include an index, remove that part of the sentence. If the references are scattered throughout the work and not gathered into a distinct sentence, remove the parenthetical statement.

505

Formatted Contents

List of contents in a standard format. Unformatted contents can be listed in a 500 (General Note) field.

See ISBD punctuation sheet. Set the first indicator to '0'. If you are separately coding authors and titles, set the second indicator to '0'. Otherwise, leave the second indicator blank.

518

Date / Time of Event Note

Used for conferences/ exhibits etc. dates.

Enter the date in the format 'January 2, 1984' in the subfield 'a'

520

Summary, etc.

A brief summary or abstract of the book or article.

Required for FL records! Optional for books that are related to RFE/RL or written by RFE/RL staff etc.

546

Language Note

Note describing the languages used in the work

Only needed for works in multiple languages. See ISBD punctuation sheet.

561

Provenance Information

Describes the previous ownership of the item.

Used only for rare books.

563

Binding Information

Describes the binding of the item.

Used only for rare books.

580

Linking Entry Complexity

Links records to thematic or special collections. Values settled for frameworks.

Choose from authorized values. E.g. “Samizdat and Emigré Publications”.

590

Local Note

Local notes.

600

Subject Added -- Personal

Authorized form of personal names for people discussed in the work

See AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'.

610

Subject Added -- Corporate

Authorized form of corporate names for organizations discussed in the work

See AACR2. Set the first indicator to '2'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'.

611

Subject Added -- Meeting

Authorized form of meeting names for meetings discussed in the work

See AACR2. Set the first indicator to '2'. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'.

630

Subject Added -- Uniform Title

Authorized form of titles for other works discussed in the work

See AACR2. Set the first indicator to the number of nonfiling characters (i.e. characters in an initial articles plus the space... for "The " set the first indicator to '4'). If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'.

650

Subject Added -- Topical

Library of Congress Subject Heading terms describing the subject of the work

See AACR2. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'.

651

Subject Added -- Geographical

Library of Congress Subject Heading geographical terms describing the subject of the work

See AACR2. If you found the name in the LC authority file, set the second indicator to '0'. Otherwise set the second indicator to '4'.

655

Index Term -- Genre / Form

Describes what an item is as opposed to what the item is about.

See Authorized headings sheet. If you found the name in the LC authority file, set the second indicator to '0'. If you are using a term from a specific thesaurus, set the second indicator to '7' and put the code for the thesaurus in subfield '2'. Otherwise set the second indicator to '4'.

690

Local Subject Added -- Topical

Used for headings from any custom subject authority file.

If there is no appropriate LCSH term, you can use a 690 with subject headings you find on other items in the catalog.

691

Local Subject Added -- Geographical

Used for headings from any custom subject authority file.

If there is no appropriate LCSH term, you can use a 691 with subject headings you find on other items in the catalog.

700

Added Entry -- Personal

Used for second authors and other persons related to the production of the work.

See AACR2. The first indicator should generally be a '1', to indicate that the entry is surname first. If the name consists only of a forename, however, the first indicator should be '0'.

710

Added Entry -- Corporate

Used for corporate bodies related to the production of the work (e.g. publishers).

See AACR2. Set the first indicator to '2'.

711

Added Entry -- Meeting

Used for meetings related to the production of the work (e.g. symposia that contributed to the work).

See AACR2. Set the first indicator to '2'.

730

Added Entry -- Uniform Title

Used for uniform titles related to the production of the work (e.g. a work that inspired the present work)

See AACR2. Set the first indicator to the number of nonfiling characters (i.e. characters in an initial articles plus the space... for "The " set the first indicator to '4').

773

Host Item Entry

Describes the larger bibliographic unit that contains the work (e.g. book or journal containing the article being described in the current record)

If the host publication is author main entry, enter the authorized form of the author's name in subfield 'a'. Put the title in subfield 't'. If the host publication is an independent work, put publication information in subfield 'd'. When available, ISSN and ISBN should always be used in, in subfields 'x' and 'z' respectively. Relationship information (e.g. volume number, page number, etc.) goes in subfield 'g'. Subfield 'q' contains an encoded representation of the location of the item: volume, issue, and section numbers are separated by colons, and the first page is entered following a '<' at the end of the subfield. See ISBD punctuation sheet. Set the first indicator to '0'. If you want the label "In:" to be generated, leave the second indicator blank. If you want something else displayed before the 773 text, set the second indicator to '8' and add a subfield 'i' with the label you want at the beginning of the field (e.g. "$iOffprint from:").

830

Series Entry -- Uniform Title

Authorized form of the series name transcribed in the 490 field. Often this will just be the same as the 490.

See AACR2. Set the second indicator to the number of nonfiling characters (i.e. characters in an initial articles plus the space... for "The " set the second indicator to '4').

852

Location/ Call Number

Provides the section name for pre-barcode books, pamphlets, and some articles and serials.

Not applicable.

856

Electronic Access

Links to material available online.

Put the URL of any electronic copies or summaries, etc. in subfield 'u' and a link title in subfield 'y'. Set the first indicator to '4'.

880

Alternate Graphic Representation

#6 Linkage

Enter the title statement (field 245$a,$b in cyrillic (non-roman) script here. OPTIONAL, but highly recommended in case of rare (e. g. Central Asian) languages.

920

Local value

Introduced system-wide for hashIDs

942

Added Entry Elements (Koha)

Used for Koha-specific data.

Set the subfield 'c' to the appropriate item type. Choose from controlled list of values.